Student Employment Positions
Procurement Assistant – Purchasing and Vendor Relations
Performs general functions associated with and in support of the Purchasing Department. Such duties may include but are not limited to Purchasing Department functions, data and record maintenance, filling, copying, verbal, and written communications, external website profile maintenance for Staples, Dupli, Grainger, Amazon, Procard (company credit card) and Uber. Peoplesoft vendor and Purchase Order creation and editing. RFP’s and contracts. Report creation, querying data and data analysis. Creating vendor walk throughs and meetings. Works collaboratively and alone on projects. Assists with contracts and online systems training.
Duties and Responsibilities
- Assist the VP and Assistant Director of Purchasing in processing contracts and projects through all stages from implementation to completion. Projects include preparing information for auditors, spreadsheets, correspondence with vendors, convening with managers, prepare agenda's, transcribe notes, and formulate meeting minutes for committee distribution, and requests. Review contracts, work with legal counsel, red lining, send vendor correspondence and maintain contract data integrity.
- Prepare and track all contracted vendor external websites and data for Procurement Systems Manager without supervision.
- Enlist the assistance of subordinate students when required and train them on aspects of procurement.
- Perform administrative tasks as filing, copying, mailing, collating, scanning, establishing meetings, formulate meeting minutes.
- Responsible for reports as assigned.
- Procard; process new applications, create and close accounts and employee profiles, hierarchy adjustments and creation, vendor hard coding, canceling, and increasing spending limits.
- Processing advanced queries in Paymentnet and PeopleSoft.
- Update and maintain external procurement websites. Process new applications, create and close accounts and employee profiles in the Dupli, Staples, Grainger, Amazon, Uber Eats and Home Depot SSU web sites.
- Upload documents in OnBase.
- Follow procurement standards in conjunction to State and University Policy and Standards as they synchronize with State of Mass regulations.
- Approves work done by subordinate students.
- Finds means to streamline processes, implements policies for streamlining and conducts analysis to cut down on quantity of contracts.
- Scrubs old records for correct state retention.
- Utilizes People Soft financials to investigate vendor and Purchase Order Information.
- Assists with monthly training sessions.
Minimum Qualifications
MBA or BSBA candidate with major in ODS at SSU with experience working in business and specifically a business office preferred. Experience working with public and answering phones and emails. Strong writing and communication skills, advanced Microsoft Office skills -excel and analysis. Interact in a professional manner with staff, management, vendors, etc. Purchasing experience is a plus. Prior Purchasing work experience. Ability to work 20 hours per week during the spring and fall, and during breaks and holidays.
Wages
$16.00/hr