Student Employment Positions
Purchasing Aide – Purchasing and Vendor Relations
The Purchasing Aide will assist the Purchasing department in the daily operations of the department by completing a variety of projects and tasks as assigned. Contact: Kym Coogan kcoogan@salemstate.edu to apply.
Duties and Responsibilities
- Assist the VP, Assistant Director and Purchasing Staff in bringing projects to implementation stage. Projects include: preparing information for the auditors, spreadsheets, correspondence with vendors, meeting with managers.etc.
- Assist with contracts review, working with legal counsel, red-lining contracts, send contracts to vendors with correspondence. Keep track of contracts coming back to the university signed.
- Perform administrative tasks such as filing, copying, mailing, collating, scanning, setting up meetings, taking minutes at meetings.
- Post RFPs to State website. Post addendums to RFP's to State website. Analyzing RFP's and present information.
- Responsible for reports including procurement cards and ridership reports.
- Processing new procard applications, creating accounting codes in Paymentnet4, hard coding vendors in Paymentnet4, canceling procards, increasing spending lmits in Paymentnet4.
- Running advanced queries in Paymentnet4 and PeopleSoft,
- Entering data for the vendor file and purchasing module in PS.
- Work in the Amazon, Dupli, Staples, Grainger and Home Depot SSU web sites.
- Scan documents in OnBase.
Minimum Qualifications
- MBA or BSBA candidate with major in ODS at SSU with experience working in business and specifically a business office preferred.
- Strong writing and communication skills, advanced Microsoft Office skills, interact in a professional manner with staff, management, vendors, etc.
- Purchasing experience a plus. Ability to work 20 hours per week.
Wages
$15.00/hr